While in some countries the government is encouraging people to get back to work, there are still many places in the world where staff can’t return to their offices yet. Many companies thought these restrictions would only be in place for a few weeks or months, but as the crisis passes the six-month mark, it shows no signs of going away anytime soon. While it’s important to protect staff from the virus, it’s also important to protect the business so they continue to have a job during this tough time.
Here are a few ways you can make sure your business continues to run smoothly during the pandemic.
Traditionally if people were working on the same documents in different locations, they would work on the document, then send it back to a colleague and wait for them to complete their work before sending it back once more. It means that only one person can be working on the document at one time. It also means that you’ll end up with multiple different versions of each document, making it difficult to know if you’re updating the most recent version. Instead of this confusing method, use shared documents to allow colleagues to update them at the same time.
Although shared document software like the ones mentioned above are handy when it comes to collaboration, they should not be used to store sensitive data. Any documents that contain personal, financial or sensitive data should only be sent using software you can trust to keep them secure. Many companies saw this as a reason to postpone any big business negotiations until after the pandemic, either so they can have them face to face or have more opportunities to share physical documentation. Now that the pandemic has lasted over the year, it would be damaging to any company to put these deals off for any longer.
One of the most effective ways to complete negotiations over the internet is to use a virtual deal room to share documentation. Software like this provides a secure online space for both you and your potential customer. Companies like Secure Docs have produced software that allows you to force users to sign a non-disclosure agreement before accessing accounts, as well as watermarking important documentation.
This software can also make it easier to complete the deal. For example, the software mentioned above also allows users to simply drag and drop files to upload them. It even gives a section for people to ask questions that you can respond to quickly. This is the closest any business can get to meeting face to face without wasting time, money, or traveling and without risking your team’s health.
On the phone
Although working over the internet is extremely practical, it’s also important to actually talk to your colleagues during these difficult times. From time to time, it’s important to give them a phone call rather than just send them an email or a text message. This not only improves staff connections, but it will also stop your colleagues from feeling isolated while working at home.