How to Get Started on a Work Order Management System

by Josh Biggs in Software, Tech on 30th December 2022

A Work Order Management System (WOMS) is a comprehensive and user-friendly digital solution designed to manage and streamline maintenance and repair operations for multi-building organizations, such as schools. WOMS helps automate work management from start to completion and provides a central tracking, scheduling, recording, and reporting platform. It also ensures that all stakeholders are kept up to date on the work’s status, enabling efficient resource utilization and cost savings. Using a work order management tool gives facilities managers at each of your school’s real-time access to task status. Just like this, hospitals and other such organizations can benefit from the Work Order Management System. 

How To Get Started 

Let’s take a deeper look into how we can get started with the Work Order Management System in schools. 

Determine the Needs

The first step to getting started on a work order management system is to identify the needs of the school. This includes determining the current workflow, any gaps in the current system, and what features are needed to improve the efficiency of the workflow. 

Select a System

Once the needs have been identified, the next step is to select a work order management system that meets the organization’s needs. Factors to consider include cost, ease of use, scalability, and the ability to integrate with other systems. 

Set Up the System

After Selecting a system, the next step is to set up the system. This involves creating user accounts, assigning roles and permissions, and configuring the system to meet the organization’s specific needs.

Train Employees

Once the system is set up, it is important to train the employees on how to use it. This includes providing instructions on how to enter work orders, assign tasks, and track progress.

Monitor Performance

Finally, it is important to monitor the performance of the work order management system. This includes tracking the number of work orders completed, the time it takes to complete tasks, and any issues or challenges encountered. This will help ensure that the system meets the organization’s needs and runs efficiently.

Importance of WOMS

With a work order management system, managers can easily track and manage all requests in one place. This eliminates the need to manually enter data into multiple systems, which can be both time-consuming and error-prone. Additionally, the system can provide detailed analytics on the status of each request, allowing managers to identify areas where improvements can be made quickly.

Work order management systems can also help schools improve communication among the staff. By providing a unified system for tracking and managing requests, staff can easily access the information they need and stay informed about the progress of their requests. Additionally, the system can help streamline the communication process between departments, allowing for smoother collaboration and more efficient workflow.


Overall, work order management systems are essential for multi-building organizations to ensure that the organization’s facilities are running smoothly and efficiently. By streamlining the maintenance process, improving communication, and ensuring safety and compliance, the system can help organizations save time, money, and resources.

Categories: Software Tech