Moving to a new office is just as stressful and complicated as moving to a new home. You will have to have many staff meetings and decide whether to hire a professional moving company that deals with commercial relocations or to have more of a DIY kind of meeting. Well, it all depends on you, your budget and needs. Of course, doing everything by yourself and with the help of your employees is a cheaper option. But, bear in mind that that will be time and energy consuming as making a moving plan can be just as complicated as making a business plan. Also, by focusing on your relocation, you might affect your business as well as your customers and clients. So, in order to move your office in a proper manner and not affect your work, here are some office moving tips.
Start Planning Ahead of Time
Office relocation is in no way an easy task. And, you can not wait for the last day. So, in order to avoid chaos and all the hustle and bustle, start planning for your commercial relocation as soon as possible. First, make a decision on the budget, that is, on the amount of money you can spend on moving your office. Then, set a moving date and let everybody know. It is also a good idea to organize a staff meeting and talk about the details of the move with your employees so that they can plan their work and organize their time as well. Also, if possible, do not start with any processes until you find your new office space. If you do not know where are you relocating to, you will not be able to plan well. Also, while planning, consider hiring a moving company to help you with your relocation. Do not think much, there are many ways how a moving company can help you expand and relocate to a new location.
Making a plan ahead of time is the key to having a successful business relocation. Alt.tag: A meeting.
Have an Office Meeting and Assign Tasks
As previously mentioned, having a staff or an office meeting is a must! Your employees must be informed about everything that is going on with the company. Moreover, you must be sure that everybody is able to relocate to the new location. Especially if you plan on moving to another city or state. Then, try to assign tasks. The moving company will probably take care of all the heavy and bulky pieces of furniture and equipment, but you and your employees can take care of the rest. That is good for many reasons. First, you will save money. Secondly, if each employee cleans his or her own workspace, unpacking will be much easier. And finally, everything will be much more organized.
Be Careful With Your Technology
Definitely, one of the biggest complications when it comes to commercial moving is disconnecting and then reconnecting all the I.T. equipment, tech, and gadgets. So, in order to avoid these complications, hire an I.T expert. This is a big job. It will involve computers, servers, and phones, as well as your data and internet plans. Do not even try to do this by yourself. That is why it is of key importance to find the right person for the job as soon as you know the right date of your office relocation. Moreover, if you have some equipment and gadgets that you and your team do not use anymore, consider donating or selling them.
Before the movers come, check the condition of every gadget you have in your office. Alt.tag: Office equipment.
Get Blueprints of Your New Office Space
This is another very important step when planning a relocation and setting up your businesses office. You need to know with how much space you are working with. In case you plan on expanding, you are probably going to move to a bigger office space. That means buying new furniture, new equipment and so on. And in case you plan on moving to a smaller office space in order to cut some expenses, you must get rid of some stuff by selling or donating. Either way, having blueprints and knowing the office layout is very important. It is advised to at these blueprints together with your team and decide on the offices and cubicles together. This way, you will know exactly what to pack, what to leave behind, and what new things you need to buy.
Hire the Right Moving Company
When we say -hire the right moving company, we mean – hire a moving company that specializes in commercial relocations. Be sure to hire professionals to help you move your business, you will not be able to do it by yourself. This is a time and energy consuming process, and needless to say, it will cost you a fortune if something goes wrong. So, save yourself from that trouble. Professional movers are trained and experienced people who know how to move an office with ease and in no time. They will bring packing supplies, take care of packing and unpacking, loading and unloading, providing you with a truck and insurance and many more. So, while they deal with all these things, you and your team can focus on your business and clients.
If you hire mover, you will not have to worry whether everything is packed securely and properly. Alt.tag: Moving Boxes.
Do not Forget the ‘Change of Address’
You must also start changing the address on all your websites and social media. Also, do not forget to update all the important document your company owns. So, as soon as you know the right date of your relocation, order new business cards, letterhead, envelopes, return labels, etc. Moreover, you must notify all your clients, consumers and customers about the change of the address. And, do not wait until the last minute for this one. You might get into a lot of trouble if some of your important clients can not find a way to reach you. Do all of this a couple of weeks before you relocate to your new office.