Preparing Your Team for an Office Move!!!

by Josh Biggs in Business on 22nd December 2020

Relocating your business is not all about you, it is all about the entire team working in your office. And remember that employees are a huge part of any business so before you made such a big decision for your business, you should include your employees in the discussion of this. And even if you have made this decision then make sure you inform them about it as soon as it is possible. 

You should communicate with them to ensure that you will complete all their needs and requirements while moving. Communication is the key to prepare your team for an office move when relocating out of state, so having meetings with your team regarding the move would be a great option. 

Apart from preparing your employees, there are countless numbers of other tasks that you have to do during an office move. Relocating your business is such a huge move because you have to move your entire office. Regardless of the reason why you have made such a big decision because of the expansion of your business or to maximize your profit, it is always important to prepare your entire team for the move. Your employees are one of the huge investments for your business so you need to complete their needs and desires to make them feel satisfied with your company.  

Tips to prepare your staff to move 

Remember that an office move will also bring a lot of changes in the life of the employees working for you, therefore, it is your responsibility to inform them about the move earlier or as soon as it is possible to tell. And when you give them the information regarding the move, ensure that no member of the team is left out or unaware of it. You should also inform your employees regarding the important facts of the new location like the new office’s address, a little information about the surroundings and when and how you are planning to move. Also, tell them why it is important for your business to move now. 

Nail down a budget 

As you know an office move is a huge move, therefore, you should prepare your budget at first. The cost you are spending for your move will always be more than the cost of the labor needed. You can also take help from the upper-level management and investors to set up the right budget for the move. You should decide the budget for the move considering three major things and these are offices renovating cost, moving supplies and services cost, and employee retention cost. Then you should know how much help you will give to your employees in their moving. Write up the invoices and the contracts for the services you will require for a successful office move. 

Help the employees in the move 

Most of the business spends a lot during a move for employee retention. Businesses are ready to spend their moving costs so that they don’t lose their employees working for them for a long time. You should let them know that when you should start packing and how the entire process of moving employees will take place. Try to prepare them mentally for the move. Communicate with the employees and clear all their doubts regarding the move. 

Show the new office for your team 

To create excitement in the move, show your employees their new office. If they have any concerns regarding the new location then it is time to listen to their concerns and to respond to them accordingly. If there are any special necessities to do the job then you should try to complete these. Tell them all the exciting factors of the new location so that they can also feel good. 

Involve them in doing the moving-related task 

Of course, you can’t handle the entire office move for yourself. Let your team members know how important they are to this company and how they play an important role. Let them know that it is their business also. Assign them the different tasks according to their job category regarding the move and also assign a timeframe to complete that task. Taking their help in moving will also make them feel good and at the same time, you will get help in the moving process. 

Prepare for the move 

An office move is just the right time to get rid of the unwanted items and the items you desire to upgrade for a long time. Make an inventory of all the electronics and furniture items and then you should only take and pack only the items which are necessary and good in condition to move with you to your new office. 

Consider the layout of the new office while moving items from here to the new office and then decide which things will work and which you should not take with you. 

Bottom line!!! 

More and more businesses are relocating after observing the current market situation. If you want to maintain your competitive edge, relocating to a new location may prove helpful. These are the tips that will help you to prepare your office staff for the relocation more easily and efficiently. 

Categories: Business