5 Tools That Can Help Your Business Run More Efficiently

by Josh Biggs in Tips on 22nd November 2019

Running your business efficiently involves optimizing a variety of moving parts, including people and processes. While it might sound overwhelming (and it can be), you don’t have to figure it out on your own. Fortunately, there’s advanced technology available that can help you streamline your business operations and improve productivity. Here are some helpful tools that you can integrate into your business to increase efficiency now and in the future. 

A Company Network 

Accessibility is key to efficiency throughout your entire company. Establishing a company network that provides secure access to information necessary to do their jobs, whether employees are working at their desks or remotely. Trying to work when you weren’t in the office used to have countless roadblocks, but thanks to innovative technology, collaborating with your team on the go is easier than ever before. Not only will this help maintain high levels of productivity, but it will provide more flexibility for your business. 

While you might feel apprehensive about the thought of employees reviewing company information from another computer, you can take comfort in the fact that more and more companies are getting on board with creating their own networks. 

Note: Before deciding on a solution, you should ensure that the proper security measures are in place. 

Use Project Management Software 

Time management and scheduling aren’t in everyone’s skill set, so don’t take the risk. Using a project management software not only makes planning out workloads easier, but it puts collaboration, time-tracking, and accountability at the forefront. It can also help you monitor any major roadblocks and employee performance

While some project management platforms are universally useful, others are tailored to specific industries to provide specialized functions. Depending on your niche, you might want to consider using one of these more customized tools, such as: 

Many of these tools can help you oversee the major aspects of running your business, whether that entails delivering projects on time, creating client schedules, and working through feedback loops.  

Customer Relationship Management (CRM) Software 

Tracking down customer information can eat up a lot of your time and frankly make your business look bad if you’re unable to locate it when dealing with a client. That’s where customer relationship management software comes in. You can store information on prospects and current customers which can help you make marketing decisions, improve your sales strategy, and automate certain processes to help your team be as effective as possible with their time on the clock. Plus, it can help you create a better experience for your customers

Internal Instant Messaging 

Have you ever thought about how distracting it is for you or your employees to step away from your desk, track down a colleague, and discuss an issue or question in person? This whole process can eat away at efficiency, especially when you consider the time that it can eat away.

Instead, implement an internal instant messaging tool that employees can use to communicate with one another, while still working at their desk. You can even create teams, upload documentation, and tag phrases to keep track of certain projects or initiatives. 

Document Management Platform

And last but not least, a document management platform can make managing all those handbooks, forms, and how-to’s so much easier. Never again agonize over finding a lost document or worrying that it looks less than professional, a document management platform allows you to create, send, and track proposals, contracts, and other documentation all in one place. 

And, it can be integrated with other important tools your business uses like your cloud-based sales management system, online payment systems, accounting software, a variety of CRM solutions, and much more. 

Considering one or all of these tools? Before you make any decisions, make sure you consider the specific challenges your business is facing when it comes to productivity and efficiency as well as your budget. This will help you find a solution in each of these categories that meets your needs and adds value to your business.

While some of these tools will require a larger investment than others, the long-term benefits cannot be understated when your team is performing better and faster than ever before. 

Categories: Tips