6 Ways How HR Software Can Transform Businesses

by Josh Biggs in Software on 25th August 2020

The role of HR has changed dramatically over recent decades. No longer are human resources left in back offices surrounded by piles of paperwork and rarely seen by colleagues.

The implementation of HR software by Cezanne HR is one of the reasons this role is becoming more active and helping HR teams to simplify their daily tasks and reduce their time spent on items such as payroll and keeping track of employee records.

This allows HR employees to focus on other areas that can transform the business and create a more competitive environment, which leads to the best candidates available applying for advertised roles and ensuring these employees are retained.

Before the use of HR systems, outdated phone systems were the basis of HR, this was incredibly time-consuming and could be an arduous task to keep track of.

In the 90s, simple HR software was beginning to roll out and was especially popular within small businesses. However, this software was still incredibly rudimentary compared to what is on offer nowadays.

The early 2000s saw a surge in this technology, providers began to realise that creating a management system but not just traditional HR tasks, but also all manner of business running began to ease pressure across sectors and demand for this service soared. 

HR software is constantly changing to meet the demands of the modern business world, we look into the top 6 ways this technology is helping transform businesses in every sector.

Gets Rid Of Paperwork

In this day and age, there is little excuse to hold paper copies of everything on site. Storing this information on site takes up precious floor space with the use of large, bulky filing cabinets or similar storage.

There is also a negative impact on the environment to take into account when using paper copies. The production of paper leads to deforestation and carbon emissions during the manufacturing process and delivery.

The cost of printer paper, ink and toner cartridges can quickly eat into the business budget as well.

HR software stores everything electronically, removing the need for copious amounts of paper. 

This also provides the added benefit of ease of access, as HR systems use the cloud, this information can be accessed securely from any device, regardless of the location of the employee.

This has proven a valuable tool during COVID-19 as increasing numbers of HR teams are working from home.

Improve Employee Engagement

Maintaining a good level of employee engagement is key to every sector. The more satisfied a staff member is with engagement, the better work they will produce and the likelihood of them remaining in the company are increased.

With a click of a button, HR teams can send out surveys and questionnaires to request feedback on how the business can be improved to keep staff content. This can even be filled out anonymously to ensure accurate and candid feedback.

Real feedback from current employees can be incredibly valuable and providing a platform for this to be undertaken on will increase the chances of staff members doing so.

Predictive Insights 

Once a candidate is hired and begins their contract, HR software can aid with any issues in employee retention.

Using AI, it can analyse data across the business and predict the risk of staff members showing dissatisfaction in the workplace and flag the issue with the relevant team member. 

This can be determined by many factors such as an individual’s lack of training, an issue with the workplace environment or an increasing lack of productivity.

HR systems can then aid in providing a solution for this individual and help managers create tailored solutions to reduce the risk of employees quitting or producing substandard work.

Closing The Gap

Before HR software, there was a significant gap between HR teams and their colleagues within the business.

With a hugely improved communication method and by streamlining time-consuming HR tasks, the HR team is now able to create better colleague relationships and have the time to get to know who they work with.

This creates a better work environment not just for general staff, but also for the HR team. Positive colleague relationships can make all the difference between employee retention and productivity. 

Performance Management

The traditional method of annual reviews has become redundant in the modern business world. It’s lack of flexibility and time-consuming process has left many business owners scrapping the process altogether.

Instead, continuous feedback, praise and training mean employees feel more engaged, valued and continue working to the best of their ability all year round.

The automation of HR software allows managers and HR teams to capture data, performance and feedback from each employee.

It provides an insight into performance and time management and allows the ability to identify key talent to encourage and praise while also the ability to address any development of performance opportunities.

This means staff and management no longer need to wait 6 months to a year to address any issues and the ability to progress within the company.


In their daily lives, employees are used to having everything at their fingertips, from online banking, monitoring energy bills and even scanning their supermarket shop on the go.

Employees now expect the same in their workplace. HR software allows employees to log in from any location and device using a secure login and password, unique to them.

This allows instant access to payslips, contracts, policies and contact details. It also allows staff to update their  information at the click of a button, from new bank details for payday to updated addresses and telephone numbers.

This alleviates the monotonous task of updating employee details for HR staff and reducing queries via emails and phone calls for this information. 

HR software, like many technologies, is constantly evolving to meet the demands of the modern workplace and it isn’t slowing down anytime soon. With packages as large or small as an organisation requires and tailor-made programmes to suit each one, there is little reason why any good business should not invest in one. 

Categories: Software