How to Run Your Small Businesses Smoothly with Excel

by Josh Biggs in Business, Software on 15th July 2022

Running a small business can be a challenge, but you don’t have to go it alone. You can use software like Excel to manage the day-to-day operations of your small business and make things easier. In this blog post, we’ll explain how to use Excel to create a database, keep track of financial data, analyse it effectively, and even manage projects and tasks efficiently.

  1. Financial Tracking

Financial tracking is a very important part of running a small business. You need to know how much cash is coming in and going out, so you can meet payroll and pay your suppliers on time.

Luckily, Excel has some great tools for tracking finances. It’s easy to create pivot tables that summarize your financial data in useful ways:

  • The code creates an Excel file with two worksheets: one containing monthly sales data, and another containing weekly expenses by department. In each case the first row contains headers identifying the month or week being displayed; the second column contains formulas based on those headers. If you’re starting from scratch then it’s worth getting these formulas right first; they will help you understand how pivot tables work later on!
  1. Analysing Data

Once you have your data in Excel, it’s time to analyse it. There are many ways to do this and Excel provides a variety of tools, you can also use c# to read excel files to make the process easier. One of them is pivot tables, which allow you to view your data in different columns and rows by changing filters on each cell. For example, if you want all the products that sell well in California, simply click on “California” as a filter or column header and all the relevant information will appear below it. You’ll be able to see how much each product is sold in California compared with other states and regions (or vice versa).

Using charts is another great way of visualising information from your spreadsheets so that others can understand what they mean. For example, instead of just telling someone that one product sold twice as much as another product over a certain period of time, create an Excel chart so they can see visually how much profit each additional sale made for your business instead!

  1. Project Management

You can use Microsoft Excel to manage your projects. It is a great tool for creating a project plan, tracking the progress of your tasks, and tracking costs and resources. Here are the example lists for your business.

  • Create a task list
  • Track progress
  • Track costs
  • Track resources
  • Track risks
  1. Task Management

As a business owner, you have to prioritize and manage your tasks. You can use Microsoft Excel to help you with this by using the Tasks sheet. Here is how:

  • On the Tasks sheet, enter all of the tasks that are on your list. If there are multiple people assigned to do each task, then put their names next to each one in parentheses or with an asterisk (*). For example Jane Smith (John Doe).
  • Use the Task Status dropdown menu at the top of the Task column on your Tasks sheet (click on it if necessary). Then select “Completed” from this dropdown menu for any completed tasks, “In Progress” for any partially completed tasks, and “Waiting On” for any incomplete or late ones.*

Excel is the king of database management software for small businesses.

Whether you are a solo business owner, a small team of two or three people, or a larger company with multiple branches and lots of employees, Excel can be your go-to software for managing all kinds of information.

Excel is the only spreadsheet program that can read and write files in the XLS format. If you have been using Microsoft Office products for a while, then chances are pretty good that you know how to use Excel. It’s easy to learn, user-friendly and has built-in functions that make it possible to do just about anything from tracking sales numbers to analyzing data from different sources.

The other thing about using Excel as an accounting system is that it allows for easy collaboration between users if there are several people working on one project at once (e.g., if there are partners involved). You can even share worksheets between multiple computers if needed!


Excel is one of the most powerful tools for small businesses. It allows you to easily track your financial information, plan your projects and tasks, and even keep tabs on new customers that come through your door. All of this can be done without hiring an expensive team of employees! If you have been thinking about using Excel instead of purchasing additional software packages, now is the time to take action.

Categories: Business Software