How User Roles and Permissions Uphold Security Standards

by Josh Biggs in Tech on 26th December 2018

Currently, it’s safe to say that 99% of organizations have set up security and compliance requirements regarding access to data. Users are the people, roles are the functions and permissions refer to the level of authorization the functions are awarded. It’s essential to ensure that organizations implement a module that enables the three to work in harmony.

To uphold security standards across the organization, users should only be provided with the necessary permissions according to their specific roles to mitigate security risks. You could also make changes in your data so that users do not gain access to information that’s not essential to their roles and thus enhance productivity.

Here are some of the ways that user roles and permissions uphold security standards:

Protect Data And Meet Compliance Requirements

Organizations are best suited to meet compliance requirements once the system administrators and account owners adhere to the security principles set. Permissions related to administration users should be made available only to trusted roles as they allow full access to your systems. It’s your duty to examine all permissions to ensure roles are awarded the permissions that they need.

If you have any doubts, it’s easier to remove particular permissions from a role and add them later on, as retaining them could result in security breaches which could have been avoided. If your organization handles financial transactions or credit card data, its advisable to have a PCI DSS compliance software, failure to which could attract severe penalties.

Enhance Security Across the Board

As your business website continues to grow, more features are added, making you more susceptible to attacks. Some website visitors will have the intention of stealing or making alterations to your data. Your business faces both external and internal threats. It’s, therefore, important to view your website visitors in regards to the kind of permissions they have.

Only system administrators or account owners should have complete access to the website mainframe. If you allow users to create accounts without approval from the administrator, then you should clearly outline which users have their roles authenticated so that they can access your website. The fewer permissions you allow, the more you can mitigate breaches and security risks.

Granularly Define Access

System admins should stipulate the access permissions to be granted to each role. Once this is done, users should be made aware of how much access they have and should not breach this privilege. When you deem fit, give permissions that they only require and nothing more.

Organizations have employed different modules for granting permissions. System admins and account owners must inspect each module as some of them could be less secure and thus could result in security breaches. When defining access, ask yourself if specific user permissions should be allowed entirely or be denied. When everything is set up correctly, there is a slim chance of giving someone access to something they should not have.

Increase User Productivity

Productivity increases because users have access to resources whose roles have permissions. Users do not necessarily have to go through so many files to gain access, but instead, they focus their energy on data that matters.

With increased user productivity, the organization can grow more and increase operational efficiency. As a result, your business can get more customers as they do not have to worry about unnecessary toggling to find what they need.


Roles and permissions are never an easy thing to keep track of, but with the right team in place, it becomes easier. It’s important always to ensure you give permissions only when necessary as any security breach could reflect negatively on your organization.

Categories: Tech