Inventory Visitor Management System 101

by Josh Biggs in Business on 11th December 2019

An inventory management system is a key component of daily office operations. It makes work easy and streamlines operations. But, you need to get the right system—especially if you want smooth operations. However, getting the right system can be challenging—especially if you are new in this area. Plus, there are numerous inventory management systems on the market today. However, choosing an inventory management system doesn’t have to make your life hell. Without much ado, here are key things to consider before choosing the right inventory visitor management system.


How much are you willing to spend? What is your budget like? Understanding the price range will help you narrow down on your research. Plus, it will end up saving you huge chunks of time you could have spent on research. Plus, understand how much a conventional inventory management system costs. Normally, these systems can cost you anywhere from something like $100,000. Thus, you can choose an option that suits you. Things like quality, capability, as well as scalability influence the cost of a system. However, don’t just look at the price. Consider quality. Get a system that you can scale. Choose a system with superior capabilities—even if it means spending extra money.

Understand Your Inventory Challenges

Understanding your inventory challenges will guide you in choosing the right system. So, understand the inventory process. Know the challenges associated with your inventory. How does your workflow look like? Is it smooth? Does it have any challenges? These are some of the questions you should ask yourself before choosing the right inventory system. Having this information will help an inventory management expert to give you explicit recommendations.

The Integrations You Require

What type of integrations does your firm use? Is it CRM, EPR, or accounting? Understanding these integrations is important—especially when it comes to choosing the right inventory system for your office processes. Choose a system that can integrate with the systems you are already using. It will make data entry easy. Also, entering data manually comes with risks such as data loss and delays. So, go for a system that can seamlessly integrate with your systems and instantly improve efficiency.

Know Your Inventory Needs

There are numerous ways through which you can track inventory, so it’s extremely important to understand the method you’ll be utilizing. This may include using barcodes, kitting, serialization, as well as RFID tags. But of course, some will work better with certain inventory processes. That’s why you should carefully decide on a method before you can search for an inventory system. Forcing your inventory to fit a particular system can be problematic and costlier. To avoid such incidents, find a tracking method that’ll perfectly suit your specific needs.

Depending on your choice, you might need to purchase both hardware and scanners. Ensure that the scanners you select are usable with your system. Also, take into consideration the number of users that’ll be accessing your system and where they’re located.

Look Out For Advanced Features

Every business is unique, and so are the inventory processes they use. Some of the most powerful inventory features to look out for include:

Inventory Tracking: This feature allows you to effectively track inventory levels. It makes it possible for you to see what you’re receiving, how orders are being filled, and know when you’re expected to order more. Always ensure that your system is able to monitor your with your inventory include kitting, serialization, barcodes, RFID tags, and batch control.

Security plus Backups: You want your inventory management system to be secure, right? Whether it’s on the inventory the way you actually need it. Some of the features that can help you stay on track cloud or within a local installation, optimal security measures must be put in place. The main aim is to safeguard your data against theft and hacking. Data loss can severely disrupt your workflow and this can be very costly for your business. So, be keen to choose software that offers topnotch security. Besides, your system should provide maximum security for daily backups.

Scalability: Regardless, your inventory management system should always have room for expansion. So, make sure that the choice you make is scalable. It should be able to handle a bigger capacity of inventory, massive upgrades, and more users. Investing in such a system will pay off eventually. Switching systems every time your company expands is a costly endeavor. Planning for the future will go a long way in simplifying the management of your inventory.

Integrations: At the moment, you may not be ready to incorporate additional software into your inventory management system. But as your enterprise grows, this will become a necessity. You might eventually require multiple systems to effectively manage your business operations.

And that’s where integration comes in handy- it will help create a seamless flow of information and ensure that your data remains unchanged across all systems. Some of the common examples of integration systems include accounting, CRM, e-commerce, as well as ERP software. Even more, integrating has numerous benefits, including real-time updates, increased visibility, eliminating manual data entry, and boosting overall customer satisfaction. 

Reporting: This is a must-have feature. It will boost your efficiency and create a smooth workflow. Plus it can help you determine how much stock you need and where you actually need it. Besides, you can easily determine which products are more profitable and also discover other sales trends. Typically, the most common reports include inventory totals, transaction reports, as well as order history. Always choose a system that can develop the reports your company needs.

The Bottom-Line

Efficiency, reliability, and scalability are key factors that will improve your data handling process. So, you must get it right with the inventory management system you choose. Get a system with the right features. The above tips will help you choose an inventory management system that you can be proud of. From budget to understanding your inventory challenges—these tips will give you the best inventory management system that suits your explicit needs.

Categories: Business